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Coach Hire - Why Outsource?

Dated 16/11/2011 by T Anderson

Whether you are a small startup company or a large multi-national organisation, when it comes to corporate coach hire or in fact any ground transportation requirements this can still provide a challenge as this is never normally a dedicated function within a company.

Because there isn't normally a central department within a company which deals directly with this, it can often be difficult to enforce the correct processes and necessary checks. If the correct checks have not been followed then it can result in passengers travelling in uninsured vehicles potentially sourced from unlicensed operators. Another worry is that the operator may not have the necessary level of public liability insurance to cover your travel requirements. With this in mind, it is important that companies consider outsourcing their transportation requirements to a Transport Management Company who can manage this on their behalf.

Transport Management Companies (TMCs) have been established to provide a wide range of services ranging from the basic requirement of finding a compliant operator through to finding and managing the whole transport process providing extra functions such as journey tracking (making sure all goes as planned) and also finding alternative operators in case of problems. Ground staff used to co-ordinate passengers to the correct vehicles can also be provided by some companies which can be useful when dealing with large complex events involving large amounts of people.

By outsourcing your coach hire and ground transportation requirements to a transport management company you ensure all necessary checks are undertaken on your behalf so you know that the transport operator you are provided with will be both legally able and competent enough to handle your transport requirements. As well as compliance, another great reason for outsourcing is the various payment facilities offered. If you are requiring an account facility then most TMC's will be able to accommodate this and normally offer flexible invoicing options which can simplifiy a company's accounting procedure by having to deal with just one invoice, rather than having to contend with potentially multiple supplier invoices. Finally, another service offered by a TMC is reporting. if a company has a large transport requirement, then management information may well be a requirement. Most Transport Management Companies will be able to provide full reporting and usually customised to a clients specific requests.

If a company has decided to outsource it's transport requirement, then a quick internet search of transport management companies will yield a large number of companies which all offer a wide range of services. As well as the traditional broker style companies, there are an increasing number of comparison websites which are driving aiming to drive costs down for the customer by providing quotes from compliant transport suppliers at no cost.

GetMeACoach.com is the #1 coach hire comparison website based on an ethos of both reliability and responsibility, providing excellent customer care and value for money. Our service ensures that your booking, whether it is for a day trip, excursion, wedding or any other occasion is carried out with first class efficiency each and every time.

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